Last updated: 2026-04-21 · Effective upon attorney finalization
These Terms are a working draft. X3 Fleet Safety is operating as a pre-launch beta. This document is published so customers can review the direction of our terms; final binding Terms will be executed following attorney review. By using the service during beta you acknowledge it is provided "as is" and that final binding Terms will be adopted before we accept real payments in live mode.
By creating an account or using the X3 Fleet Safety platform (the "Service"), you agree to be bound by these Terms of Service. If you do not agree, do not use the Service.
X3 Fleet Safety is a Software-as-a-Service (SaaS) compliance platform designed to help motor carriers regulated by the Federal Motor Carrier Safety Administration (FMCSA) manage driver qualification files, drug and alcohol testing programs, Clearinghouse queries, MVR monitoring, audit preparation, and other compliance obligations under 49 CFR Parts 40, 380, 382, 385, 387, and 390–399.
The Service is a tool that supports carriers in meeting their compliance obligations. It is not a substitute for the carrier's own legal responsibility under FMCSA regulations. The carrier remains the "motor carrier" of record and is solely responsible for compliance.
You must provide accurate, current information when creating an account. You are responsible for safeguarding your password and for all activity under your account. You must notify X3 Fleet Safety immediately of any unauthorized use.
You agree not to: (a) upload content that violates law or third-party rights; (b) reverse-engineer or attempt to bypass Service security; (c) use the Service to manage drivers or vehicles you are not legally authorized to manage; (d) use the Service in a manner that interferes with its availability for other customers.
Your data is governed by our Privacy Policy. You retain all rights to the data you upload. X3 Fleet Safety processes your data as a processor on your behalf to deliver the Service.
THE SERVICE IS PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND. X3 Fleet Safety does not warrant that the Service will be uninterrupted, error-free, or will meet all of your compliance needs. The Service does not replace the judgment of a qualified safety director, compliance officer, or attorney.
To the maximum extent permitted by law, X3 Fleet Safety shall not be liable for any indirect, incidental, consequential, or punitive damages, or any loss of profits or revenue, whether incurred directly or indirectly, arising out of your use of or inability to use the Service.
Our aggregate liability in any matter arising from these Terms shall not exceed the greater of $100 or the amount you paid us in the 12 months preceding the event giving rise to liability.
Safety Director tier subscriptions include audit representation services. Audit outcomes are not guaranteed and depend on the carrier's actual compliance, data accuracy, and cooperation during the audit. The Audit Guarantee referenced in our marketing materials is governed by a separate Master Services Agreement.
The Service, including all software, designs, and content (excluding your data), is owned by X3 Fleet Safety and its licensors. We grant you a limited, non-exclusive, non-transferable license to use the Service during the subscription term.
We may suspend or terminate your account if you materially breach these Terms or if payment fails after reasonable notice. You may terminate at any time via the account dashboard. Upon termination you may export your data for 30 days.
These Terms are governed by the laws of the State of Michigan, without regard to its conflict of law provisions. Any disputes will be resolved in the state or federal courts located in Michigan.
We may modify these Terms with 30 days' notice. Continued use of the Service after the effective date constitutes acceptance of the modified Terms.
Questions about these Terms? Email joshua@x3fleetsafety.com.